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Visa Application Process

Step 1: Before applying, please ensure you are very clear on your ‘purpose of visit’ – do remember we are here to assist and help you through the entire visa application process but are not permitted to advise or guide you on choosing a visa category. Since our work is primarily administrative in nature, we have no say on whether you will be granted a visa and how long it will take to process, as this is entirely the prerogative of the Embassy. You may refer to the link ‘All about Visas’ to understand details of various visas.
Step 2: Complete you visa application form and affix your photograph. You may download the Visa Application Form from our website. Also, please mention name along with surname of father and spouse, if applicable. Please ensure that you furnish the required document, you may download document checklist from the website of the German Embassy. Incomplete applications may not be accepted.
Step 3: All applicants applying for an airport transit or short stay Schengen visa (for business, for cultural or sport events, for tourism, for visiting family or friends, may submit their application at the VFS Visa Application Centre for Germany in New Delhi, Chandigarh, Jalandhar, Gurgaon, Jaipur or Bhutan with prior appointment.
Step 4: Visit the Germany Visa Application Centre during the working hours and receive a token number. Please click here to check address of the center you wish to submit your application at.
Step 5: Submit your application at the VFS Centre along with the applicable fees. The visa can be paid in cash, demand draft in favor of VFS GLOBAL SERVICES PVT. LTD, we also accept Mastercard, Visa and Rupay.
Step 6: Track your application online
Step 7: Collect your passport from the Visa Application Centre or avail the option of courier delivery. Please ask the officer at the VFS Desk regarding more details about the courier facility.
Step 8: Please ensure you read the security regulation notices before you visit the Visa Service Centre.


Step 1: Applicants can book an appointment for National Visa (Long Term) through our Helpline number: 022-67866013 or by writing us an e-mail.
Step 2: Most applicants will be required to appear for a personal interview directly at the German Embassy with all necessary documents. To see if you are eligible to submit your application at an Application Centre, please click http://www.vfs-germany.co.in/NewDelhi_NorthIndia/longterm_appointment.html
Step 3: National Visa include the following categories where the duration of stay in Germany is more than 90 days - Work Permit, Student, German Classes, Family Reunion, Au Pair, Specialty Cook, Medical Treatment, Guest Scientist and Visiting Scholars.
Step 4:

Upon receipt of the approval letter from the embassy, applicants may submit their passport along with the approval letter for the visa issuance at VFS Centre in New Delhi, Gurgaon, Jaipur, Chandigarh or Jalandhar or Thimpu, Bhutan.


The applicants may choose courier delivery or counter collection as a mode of the passport collection. As per the instructions from the Embassy third party collection of passport or documents is not permitted, except in the following scenarios:

  • Immediate Family Member only (I.e. Parents, siblings, children) – Relationship proof needs to be furnished at the time of collection
  • One member of the group collecting for the entire group
  • A person collecting on behalf of Govt. officials, only if the authorization letter is on the Govt. letter head
  • Company Representative should present –Authorization letter on the Company letter head and the official ID card

If any of the above comes for passport collection they need to carry the following documents:

  • Original ICR
  • Passport copy of the applicant(s)
  • Authorization letter from the applicant. (If one member of the group is collecting the passport on behalf of the entire group – authorization letter from all the other applicant(s) is mandatory)
  • Clear photocopy of the Govt. ID card will only be accepted at time of passport collection (eg. PAN Card, Driving License, Aadhar Card, Passport, Voter ID Card)